Akiflow

Akiflow is a time-blocking productivity app from Akiflow Inc., backed by Y Combinator and designed in Italy, led by CEO Nunzio Martinello and CTO Sebastiano Favaro. It brings calendars, tasks and a universal inbox into one place. Tasks are captured from email, Slack and other connected tools, processed in a single inbox and time-blocked onto Google Calendar, Outlook or iCloud Calendar, with work and personal calendars in one view. The app is built to be driven from the keyboard with a command bar and shortcuts, and runs on desktop, web, iOS and Android, with companion Apple Watch and Wear OS apps. It also includes daily planning and shutdown rituals, recurring tasks, availability sharing and booking links, focus mode, goals and productivity analytics.

Aki, the built-in AI executive assistant, handles planning, capture and rescheduling in conversation, in the app, by email or on WhatsApp, and sends daily briefings and reminders. Users can also hand Aki repeatable workflows with a prompt. The app itself is in English only, while Aki chats in 50+ languages by text and 30+ by voice message. Akiflow runs a hosted MCP server with 19 actions across tasks, calendar, time slots, schedule and meeting transcripts, so Claude, ChatGPT or any other MCP client can read and update a user's plan. Native two-way integrations cover Slack, Gmail, Outlook email and calendar, Google Calendar, iCloud Calendar, Notion, Asana, ClickUp, Trello, Todoist, Jira, Linear, GitHub, Zoom, Microsoft Teams and Microsoft To Do, and Zapier and IFTTT connect thousands more apps.

Prices are in US dollars. The pricing page shows local currency by location, and purchasing-power pricing applies in selected countries. Akiflow has one plan, Pro, at $34 per month billed monthly or $19 per month billed yearly ($228 a year), which saves 44%. Pro includes unlimited tasks, meetings and integrations, Aki, the MCP server and a free 1:1 onboarding call. The AI Meeting Assistant, which joins meetings to record, transcribe, summarize and pull out action items, is an optional $19-per-month add-on with 30 hours of recording a month, after which new meetings are not recorded until the limit resets. The 7-day full-access trial requires a card and converts to the chosen subscription unless it is cancelled. Eligible university students and researchers get 40% off Pro Yearly, and team pricing is arranged with Akiflow's sales team.

There is no free plan or lower-priced tier, meeting recording and transcription cost extra, and team plans are not priced publicly. Akiflow's security FAQ says it does not hold SOC 2 or ISO 27001 certification.

Akiflow suits founders, operators and professionals who plan their day by time-blocking and want tasks from many tools in one keyboard-driven planner with an AI assistant. Teams that want planning inside a shared project management workspace should look at ClickUp Brain. People who want an agent that schedules tasks and defends focus time on the calendar automatically should look at Reclaim.ai.

Current state Q4 2026: release 2.85, rolling out from November 5 and reaching all users by November 11, adds Lock on another calendar, which blocks the same time as Busy on a user's other Google, Outlook or iCloud calendars, brings month view back to mobile and adds Wear OS watches. Akiflow's MCP server is live and included in Pro, and release 2.84 on October 22 added support for the Missive email client. Release 2.83, rolled out from October 8, added an Apple Watch app, Travel Time blocks before in-person meetings and two-way iCloud Calendar sync, which turned on for all users on October 14. Aki phone calls and conversations on a user's behalf, a proactive productivity coach and a memory layer are marked as coming soon. Akiflow offers a data processing agreement on request and participates in the EU-U.S. Data Privacy Framework. Its AI Features addendum says the AI features are optional, that content they process is never used to train or fine-tune general-purpose models beyond the customer's organization, and that inputs may be used to debug and improve the features. Meeting Assistant recordings are processed with sub-processors such as Recall.ai and deleted after 60 days, while transcripts and summaries stay with the account.