Olva vs Fathom (2026)

Olva

by Mindle Inc.

Fathom

by Fathom Video

Pros

• ✓Olva runs from your device and captures both microphone and system audio, so it transcribes and coaches in real time without joining the call as a visible bot or storing any audio recording.
• ✓A genuine free trial plus self-serve Plus and Pro plans (from $12.50/mo billed annually) make it fast to start, with unlimited meeting time on Pro and 87 supported languages.
• ✓Its product-facts page states plainly that customer transcripts, prompts, and documents are never used to train or fine-tune shared AI models, a clear stance for privacy-conscious teams.

Limitations

• ⚠Independent evidence is thin: a 5.0/5 G2 score rests on just 2 reviews, and the product is new, so there is little third-party track record yet.
• ⚠Integrations are limited to Slack, Notion, and outbound webhooks today, with API, MCP, and Zapier or Make connections all still marked coming soon.
• ⚠It publishes no named security certification (no SOC 2, ISO 27001, or GDPR badge), and audio is streamed to Deepgram and OpenAI for processing, which some regulated teams will need to review.

Pros

• ✓Number one AI notetaker on G2 with approximately 6,895 reviews at 5.0 stars as of June 2026, HubSpot Most Used App 2025, and ranked 69th on G2 2026 Best Global Software: the strongest third-party validation track record in the meeting intelligence category
• ✓Bot-free capture now generally available alongside the traditional meeting bot, with a generous free tier offering unlimited recordings, transcriptions, and basic AI summaries with no storage time limit
• ✓Business tier CRM field sync automatically maps and writes meeting insights into specific fields in Salesforce and HubSpot records, eliminating post-call manual CRM data entry for revenue teams

Limitations

• ⚠CRM sync is capped at 3 users per domain across Free, Premium, and Team tiers, and advanced AI summaries and action items are limited to reduced usage on the free plan, driving upgrade pressure for teams relying on these features daily
• ⚠CRM field sync, Deal View, coaching metrics, and AI scorecards are all Business-tier only at $25 per user per month annually, pricing out smaller sales teams that need revenue intelligence without a full enterprise commitment
• ⚠De-identified meeting data may be used by default to train in-house AI models with opt-out available in account settings: teams in sensitive industries should verify opt-out is configured before deployment