kapa.ai vs screenpipe (2026)

kapa.ai

by kapa.ai, Inc.

screenpipe

by Negentropy Labs, Inc.

Pros

• ✓Every generated answer carries inline citations to the customer's own sources, and it is designed to say it does not know when those sources do not cover a question.
• ✓One knowledge base serves the Retrieval API, a hosted MCP server and pre-built agents for a website widget, Slack, Discord, a support form, Zendesk and in-product use.
• ✓Ingests more than 20 source types, from documentation sites, GitHub and OpenAPI specs to Zendesk tickets, Confluence and Notion, with continuous sync on paid plans.

Limitations

• ⚠Growth and Enterprise are quote-only, commercial plans carry a minimum annual commitment, and there is no self-serve card signup.
• ⚠Private sources, continuous sync, zero data retention and PII masking start on Growth, and SSO, SCIM, role-based access control and EU hosting are Enterprise features.
• ⚠The hosted MCP search tool returns results in about 3 seconds at the median and 4.5 seconds at the 95th percentile, and public OAuth servers allow 600 searches per user per day.

Pros

• ✓Local-first by architecture rather than by policy: capture, storage and search all sit on your own machine, cloud model calls send only the query, and Ollama support means the whole loop can run without a single cloud call.
• ✓A first-party MCP server rather than a claim: npx -y screenpipe-mcp exposes search-content and export-video over a local REST API on port 3030. It installs with one click into Claude Desktop from the app's own settings panel, with documented stdio setups for Claude Code, OpenAI Codex, Cursor and Warp.
• ✓A free plan on one device and two published paid rates: Basic at $21 per month billed annually, and Business at $500 per seat per year, with a seven-day onboarding trial that requires a payment method. Getting running is a desktop install on macOS, Windows or Linux against a documented five-minute quickstart.

Limitations

• ⚠The trust portal lists SOC 2 Type 2, ISO 27001, GDPR and HIPAA as compliant. The vendor's security page describes ISO 27001 as in progress and not yet certified, and GDPR, HIPAA and CCPA as internal programs and assessments rather than third-party certifications. Independent review volume is two Product Hunt reviews and a G2 profile with no reviews yet.
• ⚠Section 4 of the terms has the user consent, by using the service, to the vendor creating Deidentified Data and Analytics Data from usage and using it to improve and train its models. Customer content, output and personal information are excluded without separate written agreement.
• ⚠The public source is under the Screenpipe Commercial License rather than an OSI license: personal, non-commercial and evaluation use can be free, and commercial use requires a paid license. Continuous recording uses roughly 30 GB of local disk per month.